3× outbound capacity without hiring a single new recruiter.
A workflow that scrapes job posts, drafts personalized outreach with Claude, and routes interested leads into the team's existing CRM — without breaking the recruiter's voice.
- 3×outbound capacity per recruiter
- 16 hrsweekly time saved per recruiter
- 2.4×qualified-meeting rate vs prior baseline
- 11 daysaverage payback period
The starting point.
Five recruiters spending 40% of their week on outbound prospecting — finding job posts, researching companies, drafting personalized cold emails. Pipeline was capped by recruiter capacity, not market demand.
How we got there.
- 01Mapped the recruiter's manual prospecting process into a 7-step workflow.
- 02Built scrapers for the three job boards they monitor, deduplicating against last 30 days.
- 03Trained Claude on the recruiter's existing email voice — 50 prior outreach examples.
- 04Routed drafts into Slack for approval (with a one-click 'send + log to CRM' button) so recruiters retain control.
- 05Integrated with HubSpot to log every send, track replies, and surface positive intent.
What we shipped.
A nightly n8n workflow surfaces 30–50 net-new prospects per recruiter, drafts personalized outreach in their voice, and queues them up in Slack for one-click approval. Recruiters spend 30 minutes per morning approving the night's batch instead of 16 hours per week prospecting.
- n8n
- Anthropic Claude
- Apify
- Apollo
- HubSpot
- Slack
“[QUOTE PLACEHOLDER — Founder talks about the team's reaction to getting their week back.]”
Send us your most expensive operation.
We'll have an audit on your desk in five days.
One PDF. No deck. No obligation. We'll tell you whether AI is the right answer for it — and if it is, we'll quote the build the same week.